How It Works

Open the AI Chat panel and click 🧠 Actions ▾ to run intelligent operations on your notes:

Actions work on selected text or the entire note. Results replace content (rewrite/translate) or append at the bottom (summarise/tasks/key points).

Prefix your chat with agent: for multi-step AI operations across your notebook:

"agent: organise my project notes with tags and links"

• • AI proposes a set of actions (tag, link, create, rename, star, archive, merge)
• • Mandatory diff approval — all AI changes shown as a diff before applying
• • Schema validation — malformed AI plans are rejected before execution
• • Click Execute All to confirm, or Cancel
• • Full undo available — an ↩️ Undo toast appears after every bulk action

Link notes together with wiki-style syntax:

• • Links become clickable in Markdown preview
• • Click a link to navigate to that note (or create it if it doesn't exist)
• • Backlinks panel — see which notes reference the current note
• • 🕸️ Graph View — visual SVG force-directed graph of all connections

Two search modes in the AI Chat panel:

• • find: prefix — instant keyword-weighted search across all notes with clickable results
• • Normal chat — full semantic search via Vectorize embeddings (searches by meaning, not just exact words)

AI responses include clickable citations — note titles mentioned in answers link directly to the source note.

Click 🕐 Timeline in the toolbar for a chronological view of your notes:

• • Vertical timeline with clickable note nodes
• • Dates extracted from note content and metadata
• • Click any node to open that note
• • AI can answer "Show me the history of [topic]" using timeline data

xNotePadAI automatically detects relationships between your notes:

• • Link suggestions — when your note mentions another note's title, a suggestion bar appears
• • One-click linking — click to insert a [[wiki-link]] automatically
• • Related notes sidebar — shows similar notes while you're editing
• • Duplicate detection — fuzzy title + content similarity scoring flags potential duplicates

Click + to create a new note and choose from 11 quick-start templates:

Organise notes with tags and automatic filters:

• • Tags — add/remove tags per note, coloured pills in sidebar, filter by tag
• • Auto-Tagging — AI suggests 2-4 tags for untagged notes after 10 seconds
• • Smart Collections — one-click filters: This Week, Has Tasks, Has Attachments, Starred
• • ⭐ Star — favourite important notes, filter to starred only

Click ☑️ Tasks in the toolbar to see all tasks across every note:

• • Scans all notes for - [ ] and - [x] items
• • Groups by pending/completed
• • Click any task to jump to its source note
• • AI "Extract tasks" action automatically creates checkboxes from prose

Click ⏱️ Expiry to set a self-destruct timer on any note:

• • Choose expiry: 1 hour, 6 hours, 24 hours, 7 days, or 30 days
• • Choose action: Archive (safe — moved to archive) or Delete (permanent)
• • Countdown indicator shows remaining time in the sidebar
• • Expired notes are cleaned up automatically on page load + every 60 seconds
• • Shared links for expired notes also stop working (410 Gone)
• • RAG vectors are cleaned up when notes expire
• • Remove expiry at any time to keep the note permanently

Customise the order of notes in your sidebar:

• • ▲ / ▼ arrows — hover over any note to see move buttons (top-left / bottom-right)
• • Drag and drop — grab any note tile and drag it to a new position
• • Custom order persists across sessions (stored in localStorage)
• • Default sort: most recently updated first (until you manually reorder)

Click 💚 Health for a full dashboard of your notebook's organisation:

Includes Knowledge Intelligence: topic clustering, relationship suggestions, timeline, and duplicate detection. Click ✨ Optimise to auto-tag and fix broken links.

Click 🔗 Share to generate a read-only link:

• • Unlisted — accessible only via link (not indexed by search engines)
• • Public — searchable and indexable
• • Password-protected — viewers must enter a password to see content (verified server-side, never in page source)
• • Expiring links — set links to auto-expire after 1, 6, 12, 24, or 48 hours
• • Comments — viewers can leave comments on your shared note
• • Suggest edits — viewers can submit change suggestions for your review
• • Duplicate to notebook — readers can copy the note to their own xNotePadAI with one click
• • Shared notes render at /n/[id]/ with Markdown formatting
• • One-click copy link, unshare at any time
• • No one can edit your shared note — read-only always

Your notes sync across devices — encrypted end-to-end:

• • Auto-sync — pushes every 60 seconds when changes are detected
• • Encrypted blobs — server stores only encrypted data (zero-knowledge)
• • Conflict detection — checksums compared before overwriting
• • Conflict resolution — choose Keep Local, Keep Remote, Save Both, or Cancel
• • Save Both — keeps both versions, tags conflicts with sync-conflict for easy filtering
• • SHA-256 checksums — cryptographic change detection prevents data loss
• • Sync indicator — ☁️ shows status (✓ synced / ↻ syncing / ⚠️ conflict)
• • Offline queue — failed operations retry automatically when back online

Click 🔐 Backup for portable encrypted backups:

• • Export — AES-256-GCM encrypted .xnote file (PBKDF2 600K iterations)
• • Import — decrypt with password, choose to Replace or Merge with existing notes
• • Includes all notes + archived notes in one file
• • Zero-knowledge — password never leaves your browser

Click 📎 Attach to add files to any note:

• • Images, PDFs, documents (up to 25MB via R2, 2MB locally)
• • Inline image preview in the attachment strip
• • Click to download, ✕ to remove
• • Falls back to localStorage if cloud storage unavailable

Import notes from anywhere:

Batch import multiple files at once. All imported notes are auto-tagged with "imported".

• • 🎙️ Dictation — speech-to-text via Web Speech API (Chrome/Edge)
• • 🔊 Reader — reads notes aloud with text-to-speech
• • AI Structuring — after long dictation (100+ chars), AI offers to structure the transcript into headings, bullet points, tasks, and summary

Built-in work/break timer with productivity tracking:

• • Configurable work time (15/30/45/60 min) and break time (5-30 min)
• • Sound notifications (Chime, Bell, Ping, Gentle)
• • Countdown persists across page refresh
• • Session history with 7-day chart (📊 icon)
• • Work-life balance warning after 1 hour

• • Installable — add to home screen on any device
• • Offline first — works without internet after first load
• • Service worker — caches pages, falls back when offline
• • Auto-queue — sync operations queue while offline, execute on reconnect

AES-256-GCM encryption with PBKDF2 key derivation (600K iterations):

• • Password-protected lock screen
• • Auto-lock timer (1-120 minutes)
• • Zero-knowledge — we can never read your notes
• • Change password (re-encrypts all notes)
• • No recovery — forgotten password = permanent loss
• • Error recovery — auto-detects corrupted stores and restores from backup

22-option formatting toolbar + side-by-side Markdown preview (Ctrl+Shift+M):

Click 🤖 Chat to open the inline AI panel:

• • Ask questions about your notes ("What did I write about...?")
• • Dynamic prompts — 5 contextual example questions refresh based on your current note
• • Prefix find: for instant keyword search
• • Prefix agent: for multi-step operations
• • Responses include clickable note citations
• • Content marked 🔒 CONFIDENTIAL is automatically excluded
• • Powered by Llama 3.3 70B + Vectorize RAG

13-tool MCP server for AI agents — give your AI persistent, private memory.

Rate limit: 30 req/min per IP. Free tier: 1,000 calls/month. Agent-created notes sandboxed with agent-created tag. Get your token in Settings.

• • Download as .txt or .pdf
• • Export all notes as .zip (with CRC32 checksums)
• • Encrypted .xnote backup
• • Copy to clipboard
• • Email note via mailto:
• • Drag & drop import

• • No cookies — no tracking cookies of any kind
• • No analytics — no Google Analytics, no telemetry
• • No server storage — notes live in your browser only (sync is opt-in + encrypted)
• • CSP headers — Content Security Policy restricts all external requests
• • Data-loss guard — refuses to save empty store over existing notes
• • Offline-first — works without any network connection
• • Undo for bulk actions — snapshot before Agent/Optimise, 15s undo window

• • Skip-to-content link on every page
• • WCAG AA contrast (4.5:1 minimum)
• • All icon buttons have aria-labels
• • Full keyboard navigation
• • Focus indicators (green + purple outlines)
• • Mobile responsive with collapsible sidebar
• • Screen reader friendly semantic HTML